Product Documentation

📖 Overview:

FileQuik allows you to upload documents and automatically transform them into searchable, AI-enhanced records using OCR and intelligent background processing.

After upload, documents are processed through multiple stages including preview generation, text extraction, metadata analysis, AI tagging, and categorization.

Processing happens in the background, allowing you to continue using the platform while your document is being prepared.

👉 View How-To Guide

⚙️ Processing Pipeline

Every uploaded document goes through a multi-stage processing pipeline:

Upload – The file is uploaded securely
Queue – The document waits for processing
Preview Generation – Preview files are generated when supported
Text Extraction – OCR or text extraction runs on the file
Metadata Analysis – AI extracts summaries, keywords, and metadata
AI Tagging – Relevant tags are generated automatically
Categorization – The document is classified into categories
Finalization – The document becomes searchable and ready to use

💡 Progress updates are shown in real time during processing. Larger or more complex documents may take longer during AI analysis stages.

📈 Processing Progress

FileQuik provides detailed live progress updates while documents are being processed.

Stage Updates: Shows the current processing step such as Extracting Text, Generating Tags, or Finalizing Document
Progress Percentage: Displays estimated completion progress for the current processing pipeline
Real-Time Queue Updates: Queue updates appear automatically while processing runs

⚠️ Progress percentages are approximate. Some stages such as AI analysis may take longer depending on document size and complexity.

📊 Processing Status

Queued - Document is waiting to begin processing
Processing - Document is currently being analyzed
Completed - Document processing completed successfully
Failed - An error occurred during processing
Unsupported - The uploaded file type is not supported

✨ Features

OCR & Text Extraction: Extracts searchable text from supported files
AI Metadata Extraction: Generates summaries, keywords, and document metadata
AI Tagging: Automatically generates relevant document tags
Smart Categorization: Classifies documents into categories automatically
Real-Time Queue Tracking: Track live progress and processing stages

💡 High-quality and readable documents produce better OCR accuracy and more reliable AI results.

🛠 Troubleshooting

Document stuck in Queued:
The processing system may be under heavy load. Processing will continue automatically once workers become available.
Progress appears slow:
Large files or AI-heavy analysis stages may temporarily slow progress updates.
Document marked Unsupported:
The uploaded file format may not currently support extraction or preview generation.
OCR results are inaccurate:
Use higher-quality scans or clearer documents for better extraction accuracy.
Processing failed:
Try uploading the file again or verify the document is not corrupted.